Including Assignee and Task information in a Notification Message

 

You can include assignee and task information in a notification message using Tokens. Assignee information comes from a user’s Active Directory profile. If the user’s profile does not include a value for one of the tokens, then the value will be blank in the notification message when the message is sent. The available Tokens ad their description are mentioned in the following table:

 

    

Tokens	Description
<%Assignee.EmailAddress%>	Adds assigned user's e-mail address
<%Assignee.EmployeeID%>	Adds assigned user's employee ID
<%Assignee.FirstName%>	Adds assigned user's first name
<%Assignee.LastName%>	Adds assigned user's last name
<%Assignee.MiddleName%>	Adds assigned user's middle name
<%Assignee.Name%>	Adds assigned user's name
<%Assignee.PhoneNumber%>	Adds assigned user's phone number
<%Task.ActivityInstanceID%>	Adds the activity instance of a task
<%Task.Title%>	Adds the title of the task
<%Task.Url%>	Adds the URL of a task

 

1. Check out the notification message you want to edit.
   
   
2. From the Solution Explorer pane, open the appropriate notification message. The Notification Message Tools toolbar is displayed.
   
   
3. Click the Design tab. Notification Messages, Properties, Delivery Format, and the Show ribbon menus are displayed.
   
   
4. In the Body field, click the Show Data Items tab. The Select Items window is displayed.
   
   
5. Double click the appropriate assignee information from the Tokens list. The assignee information is added in the body of your message.
   
   
6. Double click the appropriate task information from the Tokens list. The task information is added in the body of your message.
   
   
7. Close the Select Items window. You included assignee and task information in the message body.
   
   

   Note:

   You can also include assignee information in the Recipients, Cc, and Bcc field by clicking on the drop-down button and selecting Standard Task Properties. Open the Standard Task Properties editor and select the appropriate assignee or task token.